Software that keeps you on track
Run your properties, your leads and your projects in one place you can trust.
Tracklights builds online tools for South African businesses. Each client company gets its own private workspace with its own logo and colours, so your tenants, landlords and customers see your brand, not ours.
Three products, one platform
Built on the same secure foundation: separate workspaces, clear roles, and every change recorded.
Property management
Properties, tenants, leases, rent statements, maintenance, landlord reporting and your own books, with a portal for tenants.
Explore Property → Tracklights CRMLeads from events
Capture leads at conferences and expos with a QR code on your team's phones, then follow up and close the deal.
Explore CRM → Tracklights ProjectsProject tracking
Plans, milestones, risks, change requests and RACI, with automatic red, amber and green status and weekly reports.
Explore Projects →Everything a managing agent or landlord does, in one system.
For property management companies, landlords and property groups, from a single house to student accommodation and mixed-use buildings. Long leases and short stays.
Properties, units and leases
Units show as vacant, occupied, under notice or under maintenance from today's leases. Leases with escalations, deposits, renewals and rent schedules, including months not charged and funders on the lease.
Tenant portal
Tenants see their lease, shared documents, rent statement and notices, accept a renewal and report problems with photos from their phone. Branded with your logo.
Rent and statements
Monthly rent charged automatically, payments recorded, and a statement with a running balance for every lease. Owned, managed and rent-to-rent properties, with landlord statements and a profit report.
Maintenance and contractors
A ticket board from new to closed, a contractor directory, and jobs sent to tradesmen through a private link, where they accept, quote and mark the work done. Landlords approve costs from an email.
Tracklights Accounts
Your books in the same system: bank statements read from PDF, bank lines explained automatically, invoices captured from a phone, month-end checks, profit and loss and fixed assets. Send to Sage South Africa if you use it.
Short stays and assets
A stays calendar with channel calendar links in and out, cleaning jobs per booking and a guest page. An asset register with QR labels, planned maintenance and depreciation.
Turn every conference, expo and open day into deals.
For companies that sell at events. Your booth staff capture leads on their phones, and every lead is followed up until it's won, lost or nurtured.
Lead capture app
Each staff member gets a private link that opens like an app. It shows a big QR code for visitors to scan, or they type details in by hand. Works with poor signal and sends when it's back.
Branded lead forms
Visitors fill in a short form with your logo and colours, with your own questions and POPIA consent wording stored with every lead. Spam protection built in.
Know who captured what
Every lead belongs to the event and the person who captured it. Staff add a rating and notes right after the conversation. Printable QR posters for the stand.
Follow-up that happens
Every new lead gets a first follow-up date, sooner for hot leads, and a daily email of what's due. Log calls, emails and meetings; qualify, disqualify or nurture.
Pipeline
Qualified leads become contacts, companies and deals that move through your own pipeline stages, with a next step for every deal.
Bring the whole team
Booth staff and temps only need a capture link, not a login, and can't see anything else in your CRM. Switch a link off at any time.
Project control without the spreadsheet sprawl.
For project managers, PMOs and suppliers running implementations with a client. Everything the steering committee asks for, kept up to date as you work.
Plan and timeline
Phases, increments and tasks with dependencies, a scheduler that counts working days and public holidays, and a timeline you can collapse and focus.
Automatic RAG
Red, amber and green ratings for every register and five project-level ratings, each with the reason behind it. Thresholds are yours to set.
Change requests and scope
A scope baseline, scope changes and a change request workflow with stage-locked fields. Decisions are logged automatically.
Every register
Milestones, deliverables, risks, issues, actions, defects, decisions and a RACI that checks for gaps and one Accountable per activity.
Client approvers
Invite your client to read everything and approve, reject or defer submitted change requests, and nothing more.
Reports and exports
A dashboard, a weekly status report, a scope document, RACI in Excel, CSV exports, and full backup and restore.
Why Tracklights
Your brand, your workspace
Your logo and colours on every screen your tenants, landlords, visitors and clients see, with a small "Powered by Tracklights" in the footer.
Private by design
Every workspace is kept apart in the database itself. A tenant sees only their own lease; a contractor sees only their job. Tracklights staff can't browse your data.
Made for South Africa
Rand amounts, public holidays, POPIA consent and tools, Sage South Africa and local bank statements.
Works on a phone
Tenants report problems, contractors finish jobs, booth staff capture leads and you capture invoices, all from a phone.
Contact us
Tell us a little about your business and what you'd like to do. We'll get back to you, usually within one working day, to set up a demo or a free trial.
- A walk-through with your own properties, event or project
- Help moving your data in from spreadsheets
- Pricing to suit the size of your business